Our Youth Baseball & Softball program is built on the passion of volunteers. Right now, the team behind the scenes is too small to keep things running smoothly — and without more help, our program isn’t sustainable. These roles are essential to ensuring our players have the fields, uniforms, schedules, and opportunities they deserve.  If you’ve ever thought about giving back, stepping up, or making a real impact in kids’ lives — this is your chance! Email us for more details at secretarywfyouthbands@gmail.com. 

Join us to learn more on October 2, 2025 at City Hall in Weyauwega at 6:00 pm!

Executive Position: Club President

• Preside over all Club meetings (generally held monthly during the school year) 
• Serve as the Chief Executive Officer of the League Represent the League at any meetings of other organizations, including the city of Weyauwega and/or Fremont. 
• Attend the City of Weyauwega's Recreational Committee meetings (or designates another board member to do so) 
• Delegate tasks to others and makes sure everyone is following through. Term length: 
• Two-year term beginning in January, with option be re-elected.

Executive Position: Club Treasurer

• Receive and disburse all funds with the approval of the board. 
• Keep an accurate account of all funds received and disbursed for the League. (using the Quickbooks platform)
• Submit a financial report at all regular meetings and at other times as requested by the President.
• Compiles and annual report of the league finances.

Sponsorship Coordinator

• Email and mail letters of request to sponsor to all businesses on file.
• Track sponsorship dollars that are received.
• Assign sponsors to league t-shirt.
• Ensure banners are ordered or available for display at City Park.
• Send thank you notes to all sponsors.

Equipment Coordinator

• Equipment Management & Organization
• Take inventory of equipment and organize by team pre- and post-season
• Ensure equipment is at the field and ready to be distributed.
• Ordering & Distribution
• Order new equipment as needed.
• Hand out uniforms, practice/game balls, and team bags to coaches.
• Maintenance & Safety
• Inspect helmets, bats, and catcher's gear for safety concerns and replace if needed.
• Make sure first-aid kits are stocked and placed in team bags.

Concessions Coordinators (shared between 2-3 people)

• Stand & Menu Operations
• Ensure both concession stands (Weya Park & High School Softball field) is stocked before each game.
• Purchase concessions food and drink using Club credit card.
• Work with Treasurer to ensure all receipts are reconciled. 
• Inventory & Ordering
• Track inventory levels and reorder supplies as needed.
• Keep an organized system for food storage.
• Volunteer Scheduling and Policies
• Using SignUp Genius, create a schedule for parent volunteers to cover concession shifts.
• Monitor SignUp Genius to determine where open shifts need to be filled and communicate to coaches.
• Provide basic policy rules in the stand to help parents run the concession stand.

Umpire Coordinator

• Scheduling & Assignments
• Create and manage a schedule of umpires and field prep works for games.
• Ensure coverage for games.
• Training & Equipment
• Coordinate training sessions or clinics to review rules, safety, and expectations.
• ensure umpire gear is available and in good condition.
• Communication & Support
• Serve as the main point of contact for all umpire and field prep questions.
• Share rule updates, weather cancellations, and schedule changes quickly.

Social Media Manager